Effective Communication

Research indicates that employees spend somewhere between 75% – 80% of their total time at work communicating in one way or another.  This isn’t surprising, since communication is so crucial to everything that goes on in an organization.  Communication is the “life blood” of an organization.

Without effective communication there can be little or no performance management, innovation, understanding of clients, understanding of mission, alerts to changes, coordination of effort, etc.

Research also indicates that many managers and employees do not communicate well, and do not set an organizational culture where communication within the organization is managed effectively.

Poor communication is self-sustaining, because it eliminates an important “feedback loop”.  Employees are reluctant to “communicate” their concerns about communication because they do not perceive the manager as receptive.  Both staff and management play out a little dance.

Effective organizational communication, regardless of form, requires three things.

1.    All players must have the appropriate skills and understanding to communicate well.

2.    Effective organizational communication requires a culture that supports effective communication.  This involves trust, openness, reinforcement of good communication practices, and shared responsibility for making communication effective.

3.    Effective communication requires attention.  It doesn’t just happen, but develops as a result of an intentional effort on the part of management and staff.  Too often, communication, whether it is good or bad, is taken for granted.

You play a critical role in fostering and nurturing a culture that is characterized by open communication.  Without this culture, all the best laid plans, resources and skills in the organization will be wasted. We must bring communication to the forefront of our organization and give it attention.  If you make the effort to improve communication, your employees will recognize that it is important.  If you ignore it, so will your employees.

“True interactivity is not about clicking on icons or downloading files, it’s about encouraging communication.” Edwin Schlossberg

With Respect,

Georgine

Reflections on Trust

This week I’ve been thinking about trust; the influence it has on relationships, the impact it has on our work, and the process that creates it.  I have seen evidence in many organizational cultures that trust can easily erode during challenging or changing times.

As I reflect back on the employee groups that we have worked with to build a respectful workplace, the common experience I’ve had with all groups is that everyone recognizes the power of trust and wants to build trusting relationships with more people at work.

Our experience with employees is that it’s pretty easy to identify what a trusting relationship looks like.  All we have to do is think about one that we have in our lives.  The characteristics that are identified are always the same.

• You feel you can depend on them no matter what the situation – they “have your back”
• You can talk about anything and information flows freely – even constructive feedback because you believe they care and have the best intentions
• Listening to each other is a common practice
• Confidentiality is honored
• You are able to work out disagreements – these relationships endure conflict and differences are honored
• Trust gets built over time. It’s a process.

The real challenge for most of us is how to regain trust that has been lost or diminished and act on it.

Here is some great advice that one employee group offered as they worked to answer the question: What can I do to help regain or rebuild trust in a relationship where it’s been lost or diminished?

• Approach the other person and request a time to talk
• State your intentions – i.e. you want a stronger, healthier relationship
• Stay mindful of your own behavior and manage your emotions, staying true to your intent
• Be honest, share your perceptions (using “I” statements) and request what you want/need
• Ask the other person for their perspective and what they would request
• Restate what you heard and commit to what you can and will do to build a more trusting relationship
• Forgive the past, start fresh in the present and create a better future relationship
• Persevere – trust is a process that develops over time

Best wishes,

Georgine

Everyone has a story.

Last night I went out for dinner with some very dear friends. You know; the type of friends that you’ve shared life experiences with for over 30 years! The kind of friends that you may only see a few times a year as a whole group, but you don’t skip a beat when you do get together.

Early in the evening, I found myself jumping from one conversation to the other and getting fragmented stories of joys and challenges over the last year. Then, one woman suggested we take turns telling our stories. What a great idea!

The opportunity to focus and really listen to the stories of each of these dear friends was very satisfying. Not only was it incredibly fulfilling to have someone really listen to me and my story, it was deeply meaningful to listen to the uniqueness of each of our life journeys and realize that we have more in common then we have different.

The memories of the evening have me thinking about what it means to honor diversity. Today my thoughts are that at the heart of honoring diversity is the realization that we are more alike than different and that even though our culture, life experiences, family of origin, belief systems and choices may be broad and varied, we all are on the same journey – to learn about how we can be the best person we can be – be someone we can honor through all of life’s joys and challenges.

Here are some good questions that you can use to encourage others to share their story with you.

• Tell me more about that…
• What are you experiencing with that – joy and/or challenge?
• Are you ok?
• How can I best support you?

~Georgine

Stop and Listen

Listening is an action that everyone I have encountered agrees is respectful. Yet, as most others I imagine, my listening tends to be very egocentric. I find myself listening to others and my mind is affirming the commonalities I have (ways to relate to what they are saying) or observing ways I am different.

Listening to simply understand is a practice that takes self awareness and discipline.

I love this excerpt from Margaret Weatley’s book called Turning to One Another: Simple Conversations to Restore Hope to the Future that I read a number of years ago and it reminds me about the importance of staying focused in the moment; to truly listen to a friend, colleague or family member share their voice and experience.
Great healing is available to us when we listen to each other. No matter what we have experienced in life, if we can tell our story to someone who listens, we find it easier to deal with our circumstances. Listening is such a simple act. It requires us to be present (and that takes practice!) and willing to just sit there and listen with the intent to understand. Why is being heard so healing? It has something to do with the fact that listening creates a relationship.

We know from science that nothing in the universe exists in isolation. Everything takes form from relationships. Our natural state is to be together. Though we keep moving away from each other, we never lose the need to be in relationship. Not listening creates fragmentation. Listening moves us closer to becoming more whole.

Here are some tips that, when I practice, make me a better listener.
• Listen as if the other person is truly wise.
• Listen with an openness to be influenced by another’s perspective.
• Listen in a way that supports the other to fully expressing themselves.
• Listen for deeper questions, patterns, and insights.

photo credit: B Rosen